Conference Management Toolkit

Welcome to CMT: Microsoft’s Academic Conference Management Service

 

Conference Management Toolkit
Microsoft's Conference Management Toolkit

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Overview

The Conference Management Toolkit (CMT) is a free and hosted conference management service sponsored by Microsoft Research. CMT is built using Microsoft technologies including Azure Cloud Platform, ASP.Net, Internet Information Server (IIS) and SQL Server. All conferences' data are geo-replicated to provide additional redundancy and great service availability. CMT's functionalities are fully accessible through web based interfaces. It is capable of handling the complex workflow of an academic conference including:

  • Multiple roles such as Program Chair, Reviewer, MetaReviewers (commonly referred to as senior program committee or area chairs), Author, Proceedings Editor
  • Multi-track support
  • Customizable paper submission, review, metareview, author feedback(rebuttal), and camera-ready submission forms
  • Abstract and paper submission, supplementary material
  • Instructions for authors, reviewers and metareviewers
  • Multiple file uploads with each file up to 100MB
  • Audio, vidoe and zip file uploads
  • Hierarchical submission topics
  • Advanced conflicts management
  • Invitations and management of metareviewers and reviewers
  • Metareviewer and reviewer preferences
  • Metareviewer and reviewer bidding
  • Suggestion of candidates for reviewing by metareviewers
  • Automatic and manual assignment of papers to metareviewers and reviewers
  • Review and metareview submission
  • Author feedback (rebuttal)
  • Threaded discussions
  • Online Program Committee meeting
  • Author notification
  • Camera-ready paper submission
  • Integration with iThenticate plagiarism detection service
  • Integration with IEEE eCF service to manage electronic copyrights for IEEE conferences for accepted papers
  • Integration with Toronto Paper Matching System to perform paper reviewer matching
  • Interoperation with archival systems (Arxiv)
  • Creation of sessions for accepted papers
  • Uploading slide decks for paper presentation
  • Export data to Excel/XML/CSV
  • Email to authors, reviewers, metareviewrs
  • Email template and logging
  • Graphical navigation, browsing and analysis of data by chairs
  • Visa letter template and request management

CMT provides rich support to the Program Committee chairs for managing the conference workflow including customization of conference properties e.g., multiple tracks, deadlines, author submission and reviewer forms, double-blind reviewing, allowing authors to mark conflicts of interest with reviewers, use of external reviewers and meta reviewers. CMT also provides filtering, sorting and aggregation functionality as well as emailing capability to authors and reviewers that makes it easy to handle conferences with a large number of reviewers and submissions. CMT's extensive auditing capabilities allow Program Committee Chairs to track accesses to conference data. CMT enables the Program Committee chairs to easily bulk-import data as well as bulk-export conference data and reports in popular formats such as XML and Excel.

Usage
 
In 2016, CMT has been used for over 1000 international conferences, workshops, and various other programs. Many of them have thousands of papers and reviewers. Some examples of the conferences that have used CMT are:

  • International Conference on Machine Learning (ICML)
  • Neural Information Processing Systems (NIPS)
  • Artificial Intelligence and Statistics (AISTATS)
  • Conference on Uncertainty in Artificial Intelligence (UAI)
  • IEEE Computer Society Conference on Computer Vision and Pattern Recognition (CVPR)
  • International Conference on Computer Vision (ICCV)
  • European Conference on Computer Vision (ECCV)
  • Asian Conference on Computer Vision (ACCV)
  • British Machine Vision Conference (BMVC)
  • IEEE International Conference on Data Engineering (ICDE)
  • ACM Special Interest Group on Management of Data (SIGMOD)
  • International Conference on International Conference on Very Large Data Bases (VLDB)
  • IEEE Data Compression Conference (DCC)
  • IEEE International Conference on Multimedia and Expo (ICME)

History

The architect of the Conference Management Toolkit is Surajit Chaudhuri, Deputy Managing Director of Microsoft Research, Redmond. CMT was first developed for ACM SIGKDD 1999. Since then, CMT has undergone several major improvements and extensions and has been used in thousands of conferences to date.

Using CMT

To use CMT for your conference, please use the online conference site request form (click here) to submit a new request. We will get back to you within 1-2 working days.

Support

CMT provides free email based support Monday through Friday, 9am to 5pm Pacific Time. Please contact support@msr-cmt.org for support issues. Since CMT is developed, operated and managed by a small team, support is limited. However, we will do our best to respond to issues in a timely manner (usually within 24 hours). We prefer if you can arrange abstract submission, paper submission and reviewer submission deadlines to fall on Tuesday, Wednesday or Thursday in order to ensure quick response from the CMT team.

User Roles in CMT

There are three key roles in CMT in a typical conference: Chairs (e.g., Program Committee chairs) who customize and control the workflow of the conference, Authors who submit papers, and Reviewers assigned by the Chair to review the submissions. The activities of a user in each of these roles over the lifecycle of a conference are summarized here.


Last updated on: July 2017

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